Education.com

Reading Nonfiction: GED Test Prep (page 4)

By LearningExpress Editors
LearningExpress, LLC
Updated on Mar 9, 2011

Readability Techniques

To maximize time and clarity, business-related documents will use several readability techniques. These include chunking information and using headings and lists.

Business writers often organize information into small, manageable "chunks" of data. That is, they will group sentences or paragraphs according to the specific topics or ideas they discuss and set those sentences apart with line breaks and/or headings.

Headings and subheadings provide "titles" within the text to guide readers topic by topic through the document. Headings show readers how ideas are related and help readers find specific information in the document. (Notice, for example, how headings are used throughout this book.)

To make information easier to process, business writers will also use bulleted or numbered lists as often as possible, especially when providing instructions. It is easier to see the items in a list when they are separated and listed vertically rather than running together horizontally in a regular sentence or paragraph. For example, notice how much easier it is to absorb the information in the bulleted list than in the following narrative:

To apply for a permit, you must bring proof of residency, a photo identification, a copy of your birth certificate, and proof of insurance.

    To apply for a permit, you must bring:

  • proof of residency
  • a photo identification
  • a copy of your birth certificate
  • proof of insurance

Whether the text is a business document or a personal essay, remember that writers always write for a reason. Think about the writer's purpose. Why is he or she writing? Look for clues in both content (including specific facts and details) and style (including word choice and tone). Check for topic sentences and thesis statements that express the author's main idea.

View Full Article

Add your own comment

Ask a Question

Have questions about this article or topic? Ask
Ask
150 Characters allowed