Teacher Note Help for the Substitute Teacher

By — McGraw-Hill Professional
Updated on Oct 14, 2011

What Kind of Note Should I Write?

When you reach the end of your school day, always leave a note for the regular classroom teacher. The purpose of the note is to inform the teacher about what happened during the day and what needs to be done for follow-up. It has been my experience (as a full-time classroom teacher and as a sub) that the best notes are short, positive, and informative.

When the regular teacher returns to his classroom, there are many things to do and not enough time to do them before the first student walks in the door. For that reason, try to keep the note fairly short—no more than one or one and a half pages. Above all, keep your comments clear and concise, with a focus on major issues rather than minutia.

It’s a good idea to start with a compliment, followed by a description of the good things that happened during the day. Any true catastrophes can be noted and minimized after your positive statements are made.

Each classroom teacher takes pride in his students, no matter how difficult they are. He is proud of his classroom layout and the books and tools that are available for learning. When you criticize the behavior of the class or criticize the learning environment (particularly if you do it stridently and often), you insult that teacher. Try to find the right positive words to describe your day, even if the words are putting a good spin on a generally difficult day.

Be sure to be informative by letting the teacher know which content areas you covered and what topics you were not able to present. If students had a hard time understanding a concept or couldn’t complete an assignment, be sure to note that. If all material was completed, state that as well. If the classroom teacher left a plan that contained a list of “to-do” items for you to complete, it’s a really good idea to put a check next to each item that was completed.

Before you sign your note, convey your willingness to talk if necessary. “If you have any questions, please don’t hesitate to call me at 555-1234 or e-mail at” And if you enjoyed your day, be sure to indicate that you’d be happy to sub in that classroom again.

What are Some Examples of Good Teacher Notes?

The actual teacher note that you write should be customized to reflect your subbing experience on that day. However, it may be helpful to see some typical notes. An example of a positive note for a truly great day would be:

Mrs. Brady,

Thank you for leaving such detailed plans for me. Your students were very cooperative and helpful. I just love your class! I left you a list of the children who were especially helpful.

We completed all the material in your plans and even had some extra time. I read the children the Arthur book as a reward for their excellent behavior.

We really had a great day!

If you have any questions I can be reached at 555-1234. If you need a sub in the future, please ask for me.


Holly Haase

An example of a positive note for an unpleasant day might be:

Mr. Franks,

I hope you are feeling better. Thanks for preparing a good set of plans. They were helpful.

In general we had a good day. We covered most of the work; however, the students did not finish the math assignment. I left those papers on your desk.

You have some great students. Tiffany and Esteban were particularly helpful. We did have a few problems, but we tried to iron them out. Anthony, Enrique, and Keisha had some trouble staying focused.

If you have any questions, I can be reached at 555-1234 or andrea@


Andrea Homan

Both of these teacher notes are brief and to the point. In some cases, it may be necessary to describe specific situations or to indicate areas of accomplishment or problems that were encountered. However, be sure to keep the teacher note as short as possible.

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